ABCA Meetings – 2024

To help keep our residents and volunteers safe, we are hosting our Monthly Meetings online. You have 2 options to be in attendance: by phone or by computer.

By phone: Call +1 587-688-3270‬ and use PIN: ‪394 004 564‬# to enter the call. Please state your name. You can press *6 to mute / unmute your phone.

By computer: Simply CLICK HERE to join the meeting.

To confirm everyone in attendance, please use the following form to REGISTER.

As of 2022, we now have a online “poll feature for the meeting”, please click on the activity button (circle, square, and triangle) to see the polls for the meeting. For anyone calling in, we will ask if there are any objections. If you have any questions, please feel free to type them into the chat bar on the right side and we will ensure to include them in the appropriate place, by the end of the meeting. We look forward to seeing everyone there.

Please note that if the pdf won’t immediately download, please select “download” in your viewer and open the download.

2024 Agendas & Meeting Minutes

AGENDA – February 14, 2024
MINUTES – February 14, 20204

AGENDA – January 10, 2024
MINUTES – January 10, 2024


2023 Agendas and Minutes available HERE.


NOTIFICATION OF 2023 ONLINE ANNUAL GENERAL MEETING

The Auburn Bay Community Association will be hosting its online AGM on April 12, 2023.

Auburn Bay Annual General Meeting (online)

Wednesday, April 12· 7 p.m. – 9 pm

Google Meet:

–        Video link: https://meet.google.com/uar-tpbh-kbf

–        Phone/dial in: ‪(CA) +1 587-688-3270 PIN: ‪394 004 564#

Notice of Special Resolutions / Changes to the By-laws:

Notice of Special Resolution to change by-laws: all wording to be changed has been bolded and italicized.

  1. Addition of new “Definition”

2.1.29  “YEAR” means 365 days / fiscal year.

  1. Currently Reads:

3.6 Termination of Membership

3.6.1 Except for Life Memberships, each membership shall automatically terminate on the 31 st day of December of each year.

Suggested Change:

3.6 Termination of Membership

3.6.1 Except for Life Memberships, each membership shall automatically terminate one year from the date of purchase.

  1. Currently Reads: 

3.7.6 Any regular member or associate member whose membership has been suspended shall be eligible to renew the membership at any time after the 31 st day of December next following that suspension.

Suggested Change: 

3.7.6 Any regular member or associate member whose membership has been suspended shall be eligible to renew the membership at any time after one year has passed following that suspension.

  1. Currently Reads: 

4.10 Minutes

Minutes shall be taken and recorded at each General Meeting and each Board meeting. The original copy of the minutes shall be filed at the office of the Association. 

Suggested Change: 

4.10 Minutes

Minutes shall be taken and recorded at each General Meeting and each Board meeting. The original copy of the minutes shall be filed at the office of the Association or anywhere that the Association is keeping their files.

  1. Currently Reads: 

6.3 Removal of a Director / Officer

6.3.1 Notwithstanding clause 5.3, a Director / Officer shall be automatically removed from office who:

a) resigns by giving notice in writing; or

b) is absent from more than 3 meetings of the Board, if the Board determines, by majority vote, that such Director / Officer is to be removed from the Board.

Suggested Change:

6.3 Removal of a Director / Officer

6.3.1 Notwithstanding clause 5.3, a Director / Officer shall be automatically removed from office who:

a) resigns by giving notice in writing; or

b) is absent from more than 3 meetings of the Board without excuse, if the Board determines, by majority vote, that such Director / Officer is to be removed from the Board.